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Course Approval's goal is to co-construct (with you) powerful database solutions using the best data management services possible! We do not sell or mine your data or share it for any reason.


We collect the bare minimum of personal data necessary to create databases and administer accounts.


The data collected through the applications we build for you and the entries you collect using the application are yours alone.

How We Use Personally Identifiable Information (PII) of Software Administrators
We use personal information to provide login services, not to mine or sell data.

We use the following personal information to provide services to you and to communicate with you:

  • We may see your first and last name when you log in and when other users of your organization interact with your application.

  • We use an email address as your username when you log in. We also use your email address to send notification emails from

  • We may use your organization name throughout Course Approval (e.g., your domain as a subdomain to so that you and your clients know which organization you/they are interacting with.

  • We use your password solely to verify access to your account. We do not store your actual password, just an undecipherable representation (encrypted hash).

  • We may use your profile image to help you know you are logged into your account, by showing this image while logged in, and to identify you to other members of your organization.

  • We use your IP address to personalize applications based on where you are located and to help prevent fraud or abuse of our service.

  • We use your billing information solely to communicate with you about your paid subscription and charge your credit card for services. Course Approval does not capture, process, store or transmit credit card information. Stripe, a third-party PCI compliant payment processor, handles all interactions with credit card information on our behalf.


Data Collected by You
You are responsible for obtaining consent and maintaining any personal information you collect with our software. 


Please let us know if you think your personal information was improperly collected. While Course Approval only collects the personal information necessary to provide login services, you may collect a wide variety of information from your faculty, staff, and students using the forms we create with our service.

We have no direct relationship with your faculty, staff, or students so you are responsible for making sure you have obtained the appropriate permission for us to collect and process information about these individuals.

Server Location

Our Website is hosted in the United States of America and is subject to U.S. state and federal law. If you are accessing our Website from other jurisdictions, please be advised that you are transferring your personal information to us in the United States, and by using our Website, you consent to that transfer and use of your personal information in accordance with this Privacy Policy. You also agree to abide by the applicable laws of applicable states and U.S. federal law concerning your use of the Website and your agreements with us.


Any persons accessing our Website from any jurisdiction with laws or regulations governing the use of the Internet, including personal data collection, use and disclosure different from those of the jurisdictions mentioned above may only use the Website in a manner lawful in their jurisdiction. If your use of our Website would be unlawful in your jurisdiction, please do not use the Website.

If you have any privacy related questions that are not addressed here please contact our privacy team at:

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