
Streamline Study Abroad Course Approvals
User-Friendly. End-to-End.
Built for Advisors, Faculty, & Students.
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Course Approval's study abroad management software centralizes the entire process—from initial request to final decision—so your team can work faster, more accurately, and with full transparency.
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Clear workflows and role-specific responsibilities
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Built-in deadlines and automated notifications
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Full visibility into the entire workflow

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From all installed versions of Course Approval, these numbers speak for themselves:

20,000+ STUDENTS SUPPORTED — AND COUNTING

15,000+ COURSES REVIEWED & APPROVED

275+ PROGRAMS & INSTITUTIONS REPRESENTED

See It In Action
Explore how easy it is to use Course Approval to search for courses by location, subject, program, or course number.
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In the full version, students can submit new requests in just a few clicks. Once submitted, they'll see real-time updates on the approval process and receive notifications about next steps.
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Our goal is to help students plan their study abroad experience with clarity and confidence.

Campus Solutions
Course Approval supports the entire campus community by streamlining the study abroad course approval process from start to finish.
Whether you’re a faculty evaluator, academic advisor, registrar, or study abroad administrator, the platform simplifies your workflow, clarifies decision-making, and strengthens your impact.
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Course Approval promotes consistency, transparency, and collaboration across departments.

Feature Your Course
The Course Approval software system connects directly with the decision-makers who shape students' study abroad plans.
By listing your programs and course offerings on the platform, you ensure they’re seen, evaluated, and approved faster—by the right faculty, advisors, and registrars.
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Join a centralized, trusted resource where institutions search and approve courses every day so your programs stay visible and relevant.
Discover a More Efficient Way to Manage Study Abroad Courses
Comprehensive Process
Course Approval streamlines the course approval process from start to finish in one education abroad course database.
Smart Automation & Routing
Students can easily submit and organize new course requests, while a structured workflow ensures that each request moves through the right reviewers—on time and with complete information, and with the checks and balances needed for accurate, accountable decisions.
Streamlined for Simplicity
By consolidating communication, tracking, and approvals into one platform, Course Approval reduces administrative busywork and helps prevent the delays that frustrate students and staff alike.

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A study abroad course approval system built for better student guidance, more consistent advising,
and a team that feels informed—not left in the dark.
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A Software System Built for Every Step of Study Abroad Course Approval —Across Your Entire Campus.

We Make Managing Study Abroad Data Simple, Customizable, & Scalable
Course Approval was created so that study-abroad offices could have access to agile, dynamic ways of handling large volumes of data resources in the most straightforward way possible.​
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Learn More About Course Approval
"Study-abroad offices frequently express a desire to assist students efficiently by avoiding the need to reinvent the wheel for each student and course, in the realm of course selection. This analogy accurately captures the challenge.
For students, study-abroad professionals, academic advisors, and registrars, streamlining the course selection and approval process is crucial. It significantly contributes to making education abroad more accessible, less overwhelming, and easier for everyone involved."
— Course Approval CEO
COURSE APPRO AL FAQ
You asked — we answered.
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Can Course Approval integrate with our existing systems or export data?Yes, Course Approval supports data exchange across platforms through tools like Make.com and Zapier, offering flexible options for integration. We also provide standard CSV export formats for every report in the system, making it easy to share and analyze data in other systems. Institutions like the University of Michigan and the University of Illinois have successfully used Course Approval alongside their existing infrastructure, demonstrating how the platform can adapt to complex environments.
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Does Course Approval handle course tracking, updates, and expirations?Yes, the system supports automated course expirations and alerts, multiple equivalencies per host course, and flexible formatting options. Bulk upload tools are available for importing legacy equivalencies, making it easy to get started or update large datasets. While the system does not currently include duplicate prevention, we are actively developing AI-powered notifications to help identify and flag potential duplicate entries more effectively. These features are already supporting complex environments at institutions like Seattle University and the University of Tampa.
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Can we customize workflows and routing for specific tasks?Yes, routing is customizable and user-friendly. Evaluators and admins can re-route, leave messages, and receive automated reminders or escalations. Workflows are configurable with a graphical interface, and the platform is accessible and mobile-responsive.
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What reporting and analytics features are available?Both standard and custom reports are supported with export to CVS and print to PDF. Dashboards and some visual insights are included (bar, pie, line, area, and pivot), with the option to use external BI tools if preferred.
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What administrative tools and user roles are supported?Distinct views for study abroad admin, faculty reviewers, academic advisors, the registrar, and students are supported. Easy field customization and a full-featured sandbox for testing and training are available. The greatest challenge with implementation has been with universities not having accurate access to who their academic advisors are. We have come across this often, but have developed strategies for keeping the workflow moving across all aspects of post decision.
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How is Course Approval priced, and what support is included?Course Approval is offered as a SaaS solution with flexible 3- to 5-year contract options designed to fit a variety of institutional needs. The base platform is affordably priced, and institutions can scale functionality over time based on their goals. While advanced integrations can add to the total cost, we recommend a strategic approach to prioritize the most impactful connections, ensuring maximum return on investment through thoughtful workflow automation. Many schools find that flexibility in scope helps reduce costs while achieving long-term efficiency. All implementations include robust support: a dedicated help desk and ticketing system, plus direct access to a customer success manager who ensures your team has ongoing guidance and personalized assistance.
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How does Course Approval ensure data security and compliance?Course Approval is a cloud-based SaaS platform designed with security and compliance at its core. We fully comply with FERPA and GDPR, ensuring that your data is handled responsibly and lawfully. All data is encrypted in transit using TLS 1.2+ with 2,048-bit keys, and encrypted at rest using AES-256 standards. Data is securely hosted on Amazon Web Services (AWS), remains fully owned by your institution, and can be exported at any time. The platform supports Single Sign-On (SSO) and granular, role-based permissions to ensure users only access the data relevant to their role. Our incident response plan includes structured procedures, post-incident reviews, and a continuous improvement process. Security is integrated throughout the development lifecycle through both automated and manual code reviews aligned with industry best practices. Course Approval's platform is SOC 2 certified and provides a HECVAT Lite for institutional IT teams.
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What’s on the roadmap for Course Approval, and who are your current partners?Course Approval is built to be fully customizable. Each installation is tailored from the ground up to meet the unique needs of the institution—there’s no one-size-fits-all version. Looking ahead, we’re focused on strengthening the end-to-end workflow experience. We’re actively collaborating with UI/UX specialists to uncover new integration opportunities and further streamline shared processes for study abroad offices. Our client base includes a diverse range of institutions, all of which can serve as references. We’re proud to support universities that prioritize innovation, such as Grand Valley State University and Texas Christian University, where Course Approval is already embedded in highly intricate environments.
Don't see your question?
Reach out to us at support@courseapproval.com