Question 1

Did you know Course Approval can integrate with your existing systems or export data?

Accepted Answer

Course Approval supports data exchange across platforms through tools like Make.com and Zapier, offering flexible options for integration.We also provide standard CSV export formats for every report in the system, making it easy to share and analyze data in other systems.Institutions like the University of Michigan and the University of Illinois have successfully used Course Approval alongside their existing infrastructure, demonstrating how the platform can adapt to complex environments.

Question 2

Did you know Course Approval can handle course tracking, updates, and expirations?

Accepted Answer

The Course Approval system supports automated course expirations and alerts, multiple equivalencies per host course, and flexible formatting options. Bulk upload tools are available for importing legacy equivalencies, making it easy to get started or update large datasets.While the system does not currently include duplicate prevention, we are actively developing AI-powered notifications to help identify and flag potential duplicate entries more effectively. These features are already supporting complex environments at institutions like Seattle University and the University of Tampa.

Question 3

Did you know we can customize workflows and routing for specific tasks?

Accepted Answer

Routing is customizable and user-friendly. Evaluators and admins can re-route, leave messages, and receive automated reminders or escalations. Workflows are configurable with a graphical interface, and the platform is accessible and mobile-responsive.

Question 4

Did you know reporting and analytics features are available?

Accepted Answer

Both standard and custom reports are supported with export to CVS and print to PDF. Dashboards and some visual insights are included (bar, pie, line, area, and pivot), with the option to use external BI tools if preferred.

Question 5

Did you know administrative tools and user roles are supported?

Accepted Answer

Distinct views for study abroad admin, faculty reviewers, academic advisors, the registrar, and students are supported. Easy field customization and a full-featured sandbox for testing and training are available. The greatest challenge with implementation has been with universities not having accurate access to who their academic advisors are. We have come across this often, but have developed strategies for keeping the workflow moving across all aspects of post decision.

Question 6

Did you know Course Approval is priced to fit each campus's unique needs?

Accepted Answer

Course Approval is offered as a SaaS solution with flexible 3- to 5-year contract options designed to fit a variety of institutional needs. The base platform is affordably priced, and institutions can scale functionality over time based on their goals.While advanced integrations can add to the total cost, we recommend a strategic approach to prioritize the most impactful connections, ensuring maximum return on investment through thoughtful workflow automation. Many schools find that flexibility in scope helps reduce costs while achieving long-term efficiency.All implementations include robust support: a dedicated help desk and ticketing system, plus direct access to a customer success manager who ensures your team has ongoing guidance and personalized assistance.

Question 7

Did you know Course Approval ensures data security and compliance?

Accepted Answer

Course Approval is a cloud-based SaaS platform designed with security and compliance at its core. We fully comply with FERPA and GDPR, ensuring that your data is handled responsibly and lawfully.All data is encrypted in transit using TLS 1.2+ with 2,048-bit keys, and encrypted at rest using AES-256 standards. Data is securely hosted on Amazon Web Services (AWS), remains fully owned by your institution, and can be exported at any time.The platform supports Single Sign-On (SSO) and granular, role-based permissions to ensure users only access the data relevant to their role.Our incident response plan includes structured procedures, post-incident reviews, and a continuous improvement process. Security is integrated throughout the development lifecycle through both automated and manual code reviews aligned with industry best practices.Course Approval's platform is SOC 2 certified and provides a HECVAT Lite for institutional IT teams.

Question 8

Did you know Course Approval is fully customizable and trusted by institutions nationwide?

Accepted Answer

Course Approval is built to be fully customizable. Each installation is tailored from the ground up to meet the unique needs of the institution—there’s no one-size-fits-all version.Looking ahead, we’re focused on strengthening the end-to-end workflow experience. We’re actively collaborating with UI/UX specialists to uncover new integration opportunities and further streamline shared processes for study abroad offices.Our client base includes a diverse range of institutions, all of which can serve as references. We’re proud to support universities that prioritize innovation, such as Grand Valley State University and Texas Christian University, where Course Approval is already embedded in highly intricate environments.

Question 9

Did you know you can start with the Core plan and move up to Enterprise at any time?

Accepted Answer

Course Approval is designed to grow with you. Start with the Core plan, add services and integrations as needed, and seamlessly upgrade to Enterprise whenever your campus is ready.

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Course Approval Plans & Pricing

Choose the right version for your team.

Created With Higher Education in Mind

Simple, Transparent, & Aligned With Institutional Priorities

PLAN FEATURES

CORE

ENTERPRISE

Designed for:

Course Scope:

Typical Users:

Typical Workflows:

Administrative Offices:

Implementation:

Integrations:

Repository:

Pricing:

PRICING

Course Approval was developed by higher education professionals who understand the realities of institutional budgeting, implementation, and campus workflows.

Because every institution has unique priorities, approval processes, and integration requirements, we work with each client to develop a solution that aligns with their goals, workflow complexity, and budget.

Selecting Your Course Approval Plan—With Room to Grow

Small Institution Partnership Program

Optional Services & Integrations

Empowering Student Success & Retention Across Higher Education

Leading Universities, Large and Small, Choose Course Approval Custom

Did you know?

Did you know Course Approval can integrate with your existing systems or export data?

Did you know Course Approval can handle course tracking, updates, and expirations?

Did you know we can customize workflows and routing for specific tasks?

Did you know reporting and analytics features are available?

Did you know administrative tools and user roles are supported?

Did you know Course Approval is priced to fit each campus's unique needs?

Did you know Course Approval ensures data security and compliance?

Did you know Course Approval is fully customizable and trusted by institutions nationwide?

Did you know you can start with the Core plan and move up to Enterprise at any time?

Site Navigation

Forum EA Member? We'll See You in NYC 2027. Explore Your Member Perks! →

Course Approval Plans & Pricing

Choose the right version for your team.

Created With Higher Education in Mind

Simple, Transparent, & Aligned With Institutional Priorities

PLAN FEATURES

CORE

ENTERPRISE

Designed for:

Course Scope:

Typical Users:

Typical Workflows: ​

Administrative Offices:

Implementation:

Integrations:

Repository:

Pricing:

PRICING

Course Approval was developed by higher education professionals who understand the realities of institutional budgeting, implementation, and campus workflows.

Because every institution has unique priorities, approval processes, and integration requirements, we work with each client to develop a solution that aligns with their goals, workflow complexity, and budget.

Selecting Your Course Approval Plan—With Room to Grow

Small Institution Partnership Program

Optional Services & Integrations

Empowering Student Success & Retention Across Higher Education

Leading Universities, Large and Small, Choose Course Approval Custom

Did you know?

Did you know Course Approval can integrate with your existing systems or export data?

Did you know Course Approval can handle course tracking, updates, and expirations?

Did you know we can customize workflows and routing for specific tasks?

Did you know reporting and analytics features are available?

Did you know administrative tools and user roles are supported?

Did you know Course Approval is priced to fit each campus's unique needs?

Did you know Course Approval ensures data security and compliance?

Did you know Course Approval is fully customizable and trusted by institutions nationwide?

Did you know you can start with the Core plan and move up to Enterprise at any time?

Site Navigation

Typical Workflows: